Nominating Committee

In Southeastern Pennsylvania Intergroup Association’s five county area there are many opportunities to carry the A.A. message in more ways than through your home group by being a part of the SEPIA Steering Committee.  The nominating committee is in session.  We are looking for active and service oriented AA members who are willing to be members of the SEPIA Steering Committee for the next two years beginning November 1, 2017.  Nine positions are available.  If interested, submit a nomination form as listed below.

Welcome to the SEPIA Nominating Committee Information Page

The nine available positions are:  Vice Chairperson, Assistant Secretary, Assistant Treasurer, Assistant Director of CPC, Assistant Director of Interphones, Assistant Director of Prisons, Assistant Director of Public Information, Assistant Director of Unity and Assistant Director of Treatment Facilities.  These positions involve attending a minimum of three meetings a month:  The Steering Committee meeting which is held on the Wednesday before the Second Monday of every month, A Zone meeting in one of the five counties which is held on the Second Monday of every month at five different locations and Attend the monthly meeting of your committee as well as support the Special Events committee with its functions of the annual Round Up, the Share a day and Gratitude Breakfasts.

Job Descriptions

Chairperson

The Chairperson serves as Chief Executive Officer of the association and in conjunction with the Steering Committee provides oversight for SEPIA.  The objective is to assure that its activities and employees are always operating within the Traditions and Concepts of AA, the Association’s By-Laws and all federal, state and local law; and, that the informed conscience of member groups is reflected in SEPIA’s activities.

Download Job Description Chairperson-JD.doc (63 downloads)

Vice Chairperson

The Vice-Chairperson cooperates with the Chairperson in the various matters concerning the Steering Committee and the Intergroup Representatives’ meetings.  He or she takes over for the Chairperson when something prevents the Chairperson from being at regular meetings.

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Secretary and Assistant Secretary

The Secretary is responsible to record, type and distribute accurate, detailed minutes of all Steering Committee Meetings.  Accuracy is most important, as the minutes are the principle historical recordings of SEPIA business and, because of SEPIA’s incorporation status, these minutes are often used as legal documents and are required by law at such facilities as banks.

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Treasurer and Assistant Treasurer

The Treasurer is responsible to be the liaison with SEPIA’s Public Accounting Firm and to provide enough oversight in financial recording and reporting at SEPIA to insure that SEPIA is operating within the requirements of federal, state and local laws.

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Cooperation with the Professional Community (CPC) Director

The Director of the CPC Committee is SEPIA’s primary contact with the professional community of doctors, nurses, lawyers, clergy, law enforcement, etc. to acquaint them with what AA is and is not and what AA has to offer alcoholics.

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Interphones Director

The Director of the Interphone Committee is responsible to recruit and maintain a list of available and capable AA volunteers to be Interphone phone volunteers during all hours of every day except for the normal working hours (9:00 AM to 5:00 PM Monday to Friday) of the Intergroup Office.

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Prison Committee Director

The Director of the Prison Committee is responsible to recruit and maintain a number of capable volunteer members in the five-county area to perform the necessary routines required to furnish “qualified/cleared” individuals to fulfill SEPIA commitments to provide AA meetings “behind the walls”.

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Public Information Director

The Director of the Public Information Committee is responsible to recruit and maintain a committee of AA volunteers who are “qualified” and can be available to fill requests for information about AA from schools, churches, health fairs, the media, etc.

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Treatment Facilities Director

The Director of the Treatment Facilities Committee is responsible for helping SEPIA maintain an ongoing relationship with all treatment facilities (hospitals, detox units, rehabs, etc.) in the five-county area.

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Interphones Director

The Director of the Unity Committee is responsible to recruit AA volunteers from the five-county area who are familiar with SEPIA and its various functions and who are available to help SEPIA inform groups about the availability of twelve step opportunities at and through their Intergroup.

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Steering Committee Member

All Steering Committee members are expected to attend the Steering Committee monthly meeting, their respective Committee/Zone Meeting and all five County Zone IGR meetings on a rotating basis and supply a report. The Intergroup Representatives meetings are held on the second Monday of every month at 7:00 pm at the respective zone locations. The Steering Committee meetings are held on the Wednesday before the second Monday at 7:00 pm at the Intergroup Office. (The Chairperson may call special Steering Committee meetings in response to emergencies.

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Zone Coordinator

The Zone Coordinator serves as chief officer of the county zone and, in conjunction with the Steering Committee, provides local oversight for SEPIA’s representatives. The objective is to assure that its activities always operate within the Traditions and Concepts of AA, the Association’s By-Laws and all federal, state and local law; and, that the informed conscience of member groups in their zone is reflected in SEPIA’s activities.

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Additional Information and Downloads

 

Financial Guidelines

These guidelines, as approved by the Steering Committee, are a permanent part of SEPIA policy. A copy shall be distributed to each new and current Steering Committee member.

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Nominee Candidate Information Form

If you wish to be nominated for one of the service committee positions, please complete the attached form and return to chairperson@aasepia.org or manager@aasepia.org

Download nomination form

 

Would you like more information?

Reach out to the Nominating Committee to get more information. Use the form below.

Contact the Nominating Committee

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